top of page

NORTH ANDOVER SOCCER ASSOCIATION CONSTITUTION AND BYLAWS

​

1.0 NAME

The name of this corporation shall be the North Andover Soccer Association, Inc. In these

bylaws, the corporation may be referred to as “NASA” or “the Corporation.”

​

2.0 OBJECTIVES AND PHILOSOPHY

​

2.1 Objectives

The principal objective of NASA is to promote and encourage the game of soccer for the

families of North Andover, and to perform this objective pursuant to the laws of the

Commonwealth of Massachusetts for a charitable organization, organized under Chapter

180, and in accordance with the constitution, bylaws, rules, and regulations of the

Massachusetts Youth Soccer Association, Inc. (MYSA) and the Essex County Youth Soccer

Association (ECYSA) with which NASA is affiliated.

​

2.2 Philosophy

The philosophy of NASA is to provide play at all levels from instructional to highly

competitive. In accordance with this philosophy, the rules of the game shall be adjusted

where necessary to enhance the probability of meeting the objectives of NASA. NASA shall

cooperate with similar organizations in all areas of mutual interest.

​

3.0 MEMBERSHIP

​

3.1 Qualifications

Membership shall be open to all North Andover residents who have attained the age of

eighteen and who actively participate in the administration of the NASA program or who is

a parent or legal guardian of a player legally registered with NASA during the previous 12

months. Any person who is suspended by NASA is not considered to be a member.

​

3.2 Registration

Registration shall be completed for each playing season. For each season, a registration

period shall be announced defining the dates during which a player may register. A player is

considered registered only once the online registration for that season has been properly

filled out and the full registration fee has been paid or waived. Players who do not register

during the registration period shall be allowed to register at the discretion of the Board of

Directors. The Board of Directors shall maintain registration requirements and procedures

in the Operating Policy document.

​

Under no circumstances will a coach assign a player to his own team or accept a late

registration. Coaches who field players not legally registered may be relieved of their

position as coach at the discretion of the appropriate Age Group Director (if an in-town

team). Coaches who field players not legally registered on a travel team will be subject to

the disciplinary actions of ECYSA and/or NASA.

​

3.3 Voting Privilege

All members shall be eligible to vote at the Annual General Meeting (AGM) or any Special

Members Meeting. Only Board members have the right to vote at all Board of Directors

meetings.

​

3.4 Eligibility of Players

The children of any resident of North Andover shall be entitled to participate in the

activities of NASA, provided that the parents or legal guardians of any minor child complete

such documents and releases and accept such terms and the conditions as may be

established from time to time by the Board of Directors.

​

Children of non-resident members will be allowed to play at the discretion of the

appropriate Age Group Directors or Travel Directors on a case-by-case basis.

No player will be allowed to play without registering with NASA and making full payment of

the registration fee. Requests for financial assistance to pay NASA registration fees will be

considered by the Board of Directors in its discretion on a case by case basis.

​

3.5 Suspension and Expulsion of Non-Playing Members

Any member of NASA may be suspended or expelled from membership by a resolution

passed by not less than two-thirds of the Board of Directors present at a legal Board

meeting. The member has the right to make a statement to the Board of Directors before

the resolution is put to a vote. The member may send a representative in his/her place. The

decision of the Board of Directors shall be binding on the member and written reason for

the suspension or expulsion must be given by the Board of Directors.

​

3.6 Complaints, Protests, Suspension and Expulsion of Players

Any player, parent or coach may file a complaint or protest with the Board of Directors. Any

player of NASA may be suspended at the discretion of the Board of Directors as a result of a

protest. The severity and amount of the disciplinary action will be decided on a case by

case basis by the Board of Directors. Documentation of the incident will be submitted for

any incident considered severe enough to warrant disciplinary action by the Board of

Directors. A copy of said documentation will be kept in NASA files, and copies distributed to

appropriate parties by the Secretary of NASA.

Any NASA Director may suspend/remove a player, parent or coach for the duration of a

contest that the Director deems the player, parent or coach to be acting in a way contrary

to NASA rules or rules of normally acceptable behavior. All suspensions must be reported

and reviewed by the Board of Directors prior to or by the next regular meeting. The Board

of Directors is authorized to take further disciplinary action if warranted.

​

3.7 Minimum Facilities

The interpretation of minimum facilities is that sufficient playing fields are available.

​

4.0 GOVERNMENT OF THE ASSOCIATION

The members of NASA shall be governed by the Board of Directors and the Officers. The

Officers shall consist of a President, Vice President, Treasurer and Secretary. The Board of

Directors shall consist of the Officers and up to sixteen (16) Directors. Selection of

Directors to specific Board positions shall be determined as soon as possible after the AGM

and with preference based on seniority.

 

4.1 Board of Directors

 

4.1.1 General

The Board of Directors shall have the power to do, or cause to be done, all things that are

proper to be done by NASA except as otherwise required by law or by these bylaws. The

Board of Directors shall have control and be responsible for the management of the

property of the organization. The Board of Directors shall have access to the books,

records, vouchers and funds of the Treasurer, shall fill all vacancies that may occur during

the year in an office except as otherwise provided by law or in these bylaws and may make

for their own government such rules and regulations, not inconsistent with these bylaws,

as they see fit. They shall have the power to waive fees or charges for any player member

for good cause.

​

4.1.2 Number

A Board of Directors of not more than twenty (20) members shall be elected by the

members at the AGM. The Board of Directors shall solicit nominations for the open Board

positions from the membership approximately one (1) month prior to the AGM. At the

annual meeting, the proposed slate of Directors shall be presented to be voted on at the

AGM. Any other members may make nominations for Directors from the floor of the AGM

provided that the nominated member is present and expresses a willingness to fulfill the

responsibilities of a Board member. A Director must be a member in good standing at the

time of his election.

​

4.1.3 Vacancies

Any vacancy on the Board of Directors created by resignation or other administrative

action may be filled by simple majority vote of the Board of Directors. First consideration

may be given to unsuccessful candidates for Board membership from the last AGM that

were either nominated in advance and pre-entered on the ballot or were nominated from

the floor and were present at that AGM. Vacancies may persist if no candidates are

presented and the Board of Directors feels it can conduct business without filling the

vacancy. The term of Board members filling shall last only until the next AGM.

​

4.1.4 Tenure

Each Director shall hold office for a term of two years after his/her election at an AGM. If

the director so desires, the director can extend their tenure for one additional two year

term. The maximum time a director may serve on the Board of Directors is four

consecutive years.

​

The President can serve for a one or two year term. The Vice President can also serve for a

one or two year term. The time as President and Vice President may allow for a director to

serve more than four consecutive years, but he/she may not exceed six years as an elected

member of the board.

​

In the case that there are positions unfilled through member solicitation, existing directors

may be extended as directors beyond the four year term. At the annual meeting, these

members must be announced to the membership as candidates filling a needed vacancy. If

no additional candidates present themselves, then the membership can vote to extend the

current Director for one additional year. This extension allows the director to participate as

a full director on the board. This provision may not apply to the President, Vice President,

Secretary or Treasurer.

​

Any Director may resign by giving his/her written resignation to the Board or to the

Secretary. Such resignations shall be effective upon receipt unless otherwise specified and

acquiesced by the Board.

​

In the event that a Director does not regularly attend the board meetings or fails to

perform his/her responsibilities to NASA as determined by the Board of Directors and

these bylaws, the remaining majority members of the Board may declare his/her position

vacant.

​

In the case when a Director fills a vacant board position, their official tenure from the

perspective of a term limit begins when they are officially elected to the board at an annual

meeting.

​

4.1.5 Regular Board Meetings

​

The Board of Directors shall hold regular Board meetings on a monthly basis, including a

regular meeting prior to the AGM to prepare the agenda, reports, and recommendations to

be presented at the AGM. The new Board of Directors shall hold a meeting as soon as

practical after the AGM for the purpose of organizing itself and implementing the actions

taken at the AGM and do whatever other planning is necessary for a successful year.

A Proxy Vote is permissible at Regular Board Meetings whereby a Board member may grant

voting power to another Board member to vote on his behalf. This power must be

presented to the Board in writing at the start of the Regular Board Meeting.

​

4.1.6 Special Meetings

​

In addition to the meetings required in Section 4.1.5, the Board of Directors may hold

Special Meetings as they deem necessary. Special Meetings of the Board of Directors may

be called by the Secretary whenever requested by the President, by three (3) or more

Directors, or by these Bylaws.

​

A Proxy Vote is permissible at Special Meetings whereby a Board member may grant voting

power to another Board member to vote on his behalf. This power must be presented to

the Board in writing at the start of the Special Meeting.

​

4.1.7 Notice of Meetings of the Board of Directors

​

A notice of the meetings of the Board of Directors stating the place, date, and hour thereof,

shall be given at least seven (7) days before the meeting, to each Director. No written notice

need be given to any Director for Special Meetings within any specified time frame.

Announcement of intent to hold a future meeting given at a prior meeting of the Board is

interpreted as fulfilling all the notification of a meeting requirement.

​

4.1.8 Agenda

​

The Secretary or the Director calling the meeting shall provide a copy of the agenda of

items to be discussed along with the purpose of the meeting to each member as part of the

notice of the meeting. No written agenda need be given to any member for emergency

meetings within any specified time frame. Reason of intent to hold a future meeting given

at a prior meeting of the Board is interpreted as fulfilling all the requirements of furnishing

an agenda.

​

4.1.9 Quorum

​

Seven (7) Directors, one (1) of which shall be an officer, constitutes a quorum for the

transaction of business at any meeting of the Board of Directors.

​

4.1.10 Action at Meetings

​

At any meeting of the Board of Directors at which a quorum is present, the vote of the

majority of those present, unless a different vote is specified by Law, by the Articles of

Organization, or by these bylaws, shall be sufficient to decide the matter.

​

4.1.11 Committees

​

The Board of Directors may create special purpose Committees and delegate thereto any

or all their powers, except those which are prohibited by these bylaws. The membership of

such a Committee must be reapproved by the Board when and if its term exceeds one year.

No committee member may serve for more than four (4) consecutive years on a particular

committee.

​

4.1.12 Dues and Assessments

​

The player fees shall be set by the Board of Directors. The Board of Directors may from

time to time assess additional charges for, among other things, expenses incurred or to be

incurred. Said assessments shall be borne and paid by the members unless otherwise

specified by the Board of Directors.

​

4.1.13 Action By Writing

​

Any action required or permitted to be taken at any meeting of the Directors may be taken

without a meeting if all the Directors consent to the action in writing or by email and the

written consents are filed with the records of the meetings of the Directors. Such consents

shall be treated for all purposes as a vote at a meeting.

​

4.1.14 Records and Procedures of the Board of Directors

​

The Directors shall cause a record of their proceedings in all Directors meetings to be

properly kept by the Secretary or by a secretary pro tempore. The records shall be verified

by the signature of the person acting as secretary of the meeting. The Board of Directors

shall be responsible for enforcing the Constitution and Bylaws.

​

4.2 President

​

The President shall be chief executive and head of the Corporation and shall have the

general control and management of its business and affairs, subject however to any

limitations expressly provided herein and to the controlling authority of the Board of

Directors. He/she shall preside at all meetings of NASA. During the absence of the

President and Vice-President, the Secretary shall discharge the official duties of the

President.

​

4.3 Vice President

​

The Vice President shall be vested with all the powers and shall be required to perform all

the duties of the President in his/her absence or disability and the performance of any act

or the execution of any instrument by a Vice President shall, so far as any third person is

concerned, constitute conclusive evidence of the absence or disability of the President.

He/she shall be responsible for interfacing with the officials of the Town of North Andover

and other jurisdictions for the purposes of maintaining good will, procuring required fields

necessary for the operation of our Fall and Spring programs. The Vice President will also

oversee management of the NASA Cadence document that ensures all Board activities are

completed in a timely manner. The Vice President shall perform such other duties as may

be prescribed by the Board of Directors.

​

4.4 Treasurer

​

The Treasurer shall be responsible for the custody of the funds and valuable books and

papers of NASA. He/she shall keep full and accurate accounts of the receipts and

disbursements in books belonging to NASA and shall deposit all monies and other valuable

effects in the name and to the credit of NASA in such depositories as may be designated by

the Board of Directors.

​

He/she shall disburse the funds for NASA as may be ordered by the Board of Directors, or

President, taking proper vouchers for such disbursements, and shall render to the

President and/or Directors whenever they may require it, an account of all his/her

transactions as Treasurer and of the financial condition of NASA. He/she shall be at all

times subject to the control and direction of the Board of Directors and shall perform such

other duties as the Board of Directors may from time to time prescribe and require.

​

He/she shall submit an annual financial statement, including a balance sheet, income

statement, and statement of cash flow summarizing the receipts and disbursements for the

year and compared to at least the last 2 years to the Board of Directors and officers at least

one week before the AGM. He/she shall reconcile the books monthly and provide

documentation supporting to show proof of funds quarterly.

​

The Treasurer shall present to the Board, at the first regular meeting of the year, a budget

of anticipated revenue and expenses for the fiscal year (January 1st to December 31st). This

budget must be approved by the Board of Directors before the start of the spring season.

This budget shall be used to guide NASA’s expenses during the year. Any substantial

expense deviation of 15% or more from a budget line must be approved by the Board.

​

4.5 Secretary

​

The Secretary shall be responsible for maintaining all necessary books in which shall be

recorded the minutes and proceedings of all meetings of the voting members and Board of

Directors. The Secretary shall give to the voting members and the Board of Directors, the

notice required by these bylaws of every stated or special meeting of the voting members

and of the Board of Directors meetings, or other locations and times which the Secretary

determines to be reasonable.

​

The Secretary, in general, shall perform all duties incident to the office of Secretary

authorized or required by law, or as the Board of Directors may require. In the absence of

the Secretary from a stated or special meeting, a temporary secretary shall be chosen by

the President who shall record the proceedings thereof in the aforesaid books. The

Secretary shall see to it that all Officers and Directors receive copies of the minutes within

one month of the meeting.

​

All correspondence external to the Board of Directors and association meetings shall be

channeled through the Secretary for inclusion into NASA’s records.

In the absence of the President and Vice President at a Board meeting, the Secretary shall

perform all of the functions of the President.

​

Prior to any vote on a significant motion that has long term impact on NASA, the Secretary

shall write the motion into the records word-for-word and record the vote. The motions

may include but not be limited to the change in dues structure, or other policy decisions. A

Board of Directors member may request recording of any motion put to a vote.

The Secretary shall be the designated Risk Manager for NASA in accordance with MYSA

regulations and will be responsible for the CORI submissions, enforcing all adult risk

management requirements and policies and shall maintain such records as required by law.

​

4.6 Additional Directors

​

There shall be an additional set of directors who must fulfill the following responsibilities.

The makeup of the board of directors must be approved by the Board and all

responsibilities shall be allocated to a specific director. The specific Director positions and

responsibilities shall be documented within the Operating Policy.

4.6.1 Registrar

The Registrar shall be responsible for coordinating all activities relating to registration as

outlined in 3.2 above, and as determined by the Board and documented within the

Operating Policy, such as the printing of player lists and team rosters. The Registrar is

responsible for overseeing and ensuring the completion of all administrative/database

functions out-sourced on a contract basis.

​

4.6.2 Development

​

The director appointed to manage development shall be responsible for fulfilling the

development/training requirements of NASA. The Director is responsible for developing,

organizing and running programs, clinics, courses, etc. for the training of the players,

coaches and referees. He/she shall also keep an updated list of NASA’s licensed coaches

and referees.

The Board of Directors may choose to hire a Director of Coaching (DOC) to assist with

player and coach development. The Development Director serves as primary liaison

between the DOC and the board of directors.

​

4.6.3 Travel

​

The director(s) appointed to manage the travel program shall be responsible for overseeing

and coordinating all aspects of the boys/girls travel programs as outlined in the Travel

Team Policy, and for serving as the liaison with the Essex County Youth Soccer Association.

Some of these duties include, but are not limited to: working with the registrar to manage

travel team registrations; ensuring the timely registration of all travel teams with ECYSA;

assist in the selection of all travel team coaches; assume the overall role of supervising

travel team tryouts with the assistance of the all grade select team coach; monitoring the

selection of the all grade select teams and all travel teams; ensuring each travel team has

proper equipment; and providing any and all assistance before and during the season to

travel team coaches when necessary.

​

The specific number of directors needed to manage the travel program shall be determined

by the Board of Directors and presented at the AGM for approval by the membership. If

necessary, the Travel Director(s) can be adjusted during the year by a vote by the Board of

Directors. The Travel Director(s) will chair the Travel Team Committee.

​

4.6.4 In-Town Age Group

​

The director(s) appointed to manage the in-town soccer program shall be responsible for

organizing, coordinating and managing all aspects of the program for the assigned

divisions. This includes: determining numbers of teams; recruiting coaches; developing

rosters; developing schedules; assigning fields; conducting coaches meetings; and making

the final determination, along with the Field Maintenance Director, on the cancellation of

games and practices due to weather conditions.

​

The specific number of directors needed to manage the in-town program shall be

determined by the Board of Directorsboard of directors and presented at the AGMAnnual

Meeting for approval by the membership. If necessary, the Age Group Director(s)directors

can be adjusted during the year by a vote by the Board of Directors.

The Age Group Director(s) will work closely with the Development Director on player and

coach development programs for that respective age group.

​

4.6.5 Field Maintenance

​

The director appointed for field maintenance shall be responsible for soliciting and

coordinating the efforts of volunteers, contractors and town resources to ensure the

adequate preparation of assigned playing fields for games and practices, including mowing,

lines, nets and goals. This includes participating in regular field maintenance committee

meetings with the town Department of Public Works. The Director shall also be responsible

for coordinating field renovation projects with town officials.

​

4.6.6 Referees

​

The director appointed to manage referees shall be responsible for recruiting, training and

monitoring referees for the intown program. The Director shall generate schedules, select

appropriate referees for each age division, coordinate referee clinics with the director

responsible for development and provide each referee with written instructions

appropriately adapted for each in-town age group.

​

4.6.7 Equipment

​

The director appointed to manage equipment shall be responsible for purchasing,

maintaining and keeping adequate inventories of all equipment necessary for the travel and

in-town programs. He/she shall coordinate with the directors responsible for the travel

and in-town programs for the distribution and collection of equipment each season. The

Director shall submit a written inventory to the Board detailing numbers, location and

condition of the equipment once a year.

​

4.6.8 Uniforms

​

The director appointed to manage uniforms shall be responsible for the uniform process

for the travel program. This includes providing information to the community about the

available uniforms and their cost, collecting uniform orders, working with the uniform

provider to fulfill the orders, and distributing orders to players as necessary. The Director

may also maintain reserve uniforms to loan to players as needed.

​

4.6.9 Community Outreach & Events

​

The director appointed to manage community outreach and events shall be responsible for

managing the annual NASA Jamboree , the annual Spring Kickoff Celebration and for

coordinating other special projects, awards recognitions, etc. which may be assigned by the

Board. The director will also be responsible for managing the high school scholarship

program, including managing the application review process and the distribution of

scholarship awards. Additionally, the director will be responsible for facilitating, managing

and tracking the Board’s fundraising efforts.

​

4.6.10 Public Relations

​

The director appointed to manage public relations shall be responsible for managing the

flow of information from the Board of Directors to the membership. The Director will

maintain and manage the organization’s social media properties and newsletter. In

addition, the Director will act in a public relations role and seek to promote the activities of

the organization in the local and regional press; this includes supporting the promotion of

the NASA-hosted tournaments and events as well as notification of successes of NASA

teams in regular and tournament play.

​

4.6.11 Website & Information Technology

​

The director appointed to manage communications shall be responsible for maintenance of

the NASA website, as well as all online subscriptions, domains and other information

technology. The Director will maintain and manage the organization’s website in

communication with the PR Director to ensure consistent messaging to the community

The Director will also work with the other Board members to update the website as

necessary with information pertinent to their roles and responsibilities.

​

4.6.11 Directors At Large

​

The Board may also elect up to five Directors At Large, so long as total directors serving on

the board is not more than twenty. At Large members may serve a one year term in this

role. Tenure may be extended beyond the one year term via member vote at the Annual

​

General Meeting. At Large directors may vote on Board matters, and full participation in

monthly board meetings is expected. At Large directors will assist other directors with

their responsibilities and duties as needed and requested.

​

4.7 Other Powers and Duties

​

Each officer and director shall, subject to these bylaws, have in addition to the duties and

power specifically set forth in these bylaws, such other duties and powers as the Directors

[or members] may from time to time designate.

​

5.0 MEMBERSHIP MEETINGS

​

5.1 Annual General Meeting of the Corporation

The AGM shall be held on the second Tuesday of November in each year or if that be a legal

holiday in the Commonwealth of Massachusetts, on the next succeeding full business day

at an hour and place specified by the President and stated in the notice of the meeting. The

purposes for which the AGM is to be held, in addition to those prescribed by law, by the

Articles of Organization, or by these bylaws, may be specified by the Board of Directors or

by the President prior to the meeting. If no AGM is held in accordance with the foregoing

provisions, a special meeting may be held in lieu thereof, and any action taken at such

meeting shall have the same effect as if taken at the AGM.

​

5.2 Special Meetings

​

Special Meetings of the Corporation may be called at any time by the President or a

majority of the Board of Directors. It shall be the duty of the Secretary to call a Special

Meeting of the members whenever requested to do so by ten percent (10%) or more

members stating the time, place and purpose of the meeting.

​

5.3 Place of Meeting

 

All meetings shall be held at such places in North Andover, Massachusetts as designated in

the notice of the meeting. Meetings may also be held virtually, via video conferencing.

 

5.4 Notice of Meetings

 

A person calling the meeting at least ten (10) days before the meeting to all members to the

last known email address of each member or in such other way as the Board of Directors

shall order. No notice need be given to any member if a written waiver of notice, executed

before or after the meeting by the member or his attorney thereunto authorized is filed

with the records of the meeting.

​

5.5 Quorum

​

At any meeting of the members, ten (10) members present in person or by proxy shall

constitute a quorum. At any meeting of the members at which a quorum is present, the

vote of a majority of those present on any matter, unless a different Vote is specified by law,

by the Articles of Organization or by these bylaws, shall be sufficient to decide such matter.

The requirements for note taking and record keeping shall apply to a meeting of the

members.

​

5.6 Voting

​

Each member shall have one vote. A member may vote either in person or by written proxy

dated not more than two months before the meeting named therein. Proxies shall be filed

with the Secretary of the Meeting before being voted.

​

6.0 INDEMNIFICATION

​

Each person now or hereafter a Director and officer of this Corporation, and each person

now or hereafter a coach or assistant coach of a team organized by this Corporation and

each person selected to be a referee for the games of said teams and activity coordinators

shall be indemnified by this Corporation against all expenses and losses reasonably

Incurred or suffered by him in connection with any claim, action, suit or proceedings, civil

or criminal, actual or threatened, to which he may be made a party by reason of his being

or having been such Director and officer, coach, assistant coach or referee as aforesaid, or

by reason of his alleged acts or omissions as such Director and officer, coach, assistant

coach or referee except with respect to any matter as to which he shall have been

adjudicated In any proceeding not to have acted in good faith in the reasonable belief that

his action was In the best interests of the Corporation, provided, however, that the

Corporation may compromise and settle any such claim, action, suit or proceeding and pay

such expenses and losses, if such settlement and payment appear to be for the best interest

of the Corporation in the judgment of a majority of the disinterested members of the Board

of Directors, whose judgment on the matter shall be final.

​

7.0 MISCELLANEOUS PROVISIONS

​

7.1 Fiscal Year

​

Except as from time to time otherwise determined by the Directors, the fiscal year of the

Corporation shall be the twelve months ending the 31st day of December.

​

7.2 Seal

​

The seal of the Corporation shall, subject to alteration by the Directors, bear its name, the

word “Massachusetts” and the year of its incorporation.

​

7.3 Execution of Instruments

​

All deeds, leases, transfers, bonds, notes and other obligations authorized to be executed by

an officer of the Corporation on its behalf shall be signed by the President or the Treasurer,

except as the Directors may generally or in particular cases otherwise determine.

​

8.0 PLAYING RULES

​

8.1 General

​

The Board of Directors may, from time to time, publish playing rules which, providing they

do not contravene with this constitution and bylaws, shall be binding upon all NASA

members and NASA teams.

​

9.0 OPERATING POLICY

​

The Board of Directors shall maintain an operating policy document covering the expected

procedures of the board and the program. This Operating Policy must be kept in the

records of the Corporation and can only be updated by Board of Directors vote. The

Operating Policy shall be made available to the public in an appropriate manner such as

publication on the web site. All changes to the Operating Policy shall be tracked within the

records.

​

10.0 AMENDMENTS TO THE CONSTITUTION AND BYLAWS

​

No variations of the Constitution and bylaws by addition, omission or amendment shall be

adopted without approval at the AGM. It is desirable, however, that the bylaws should

represent the wishes of the general membership. Therefore, at the AGM, the Board of

Directors shall present to the members any proposals they may have for changes in the

existing bylaws. The proposals of the Board and those of members shall be discussed and

voted upon, a simple majority of those present being necessary for acceptance of the

change. This procedure shall not prevent the Board of Directors from introducing new

bylaws as demanded by situations that arise during the year. If conditions warrant, a

Special Meeting may be held. Notice of such meeting shall be per 5.2. The amendment shall

not be carried unless supported by a majority vote of those present at the meeting. The

quorum shall be per section 5.5.

(Approved 6-7-87)

(Amended 11-16-89)

(Amended 11.12-91)

(Amended 11-10-92)

(Amended 11-09-94)

(Amended 11-14-96)

(Amended 11-18-2003)

(Amended 11-13-2012)

(Amended 11-10-2020)

(Amended 11-09-2021)

(Amended 11-14-2023)

16

bottom of page